Public Records Act
The California State Legislature adopted the Public Records Act in 1975. It is designed to give the public access to information in the possession of public agencies. The Act also provides that public records shall be open for inspection during regular office hours of the agency. The public can inspect or receive a copy of any record unless the record is exempted from disclosure under the act.
How do I make a Public Records request?
Requests for public records are not required to be in writing; however, the City Clerk has a form available to assist with requests so that we may respond in a timely and appropriate manner.
Whether in writing or through a verbal request please provide a clear and specific description of the information you are requesting; and if possible, identify dates, subjects, titles, or authors of the documents requested.
Please also provide contact information, such as name, address, phone, fax, and/or email, so we can notify you of availability to inspect, cost for copies and/or unavailability of documents requested.
Who do I contact regarding a Public Records request?
Please direct Public Records requests to the City Clerk's Office so that the request can be monitored for response.
Who can initiate a Public Records request?
Anyone may initiate a request for public records.
What type of information can I request?
Public Records requests may be used to obtain "agency records," which include a wide variety of documents and other materials (including print, photographic, and electronic formats) that were created or obtained by a city agency and are, at the time the request is filed, in the department's possession and control. The Public Records Act excludes certain categories of records from disclosure.
How soon must a city agency respond to my request?
A city agency receiving a request for documents under the Public Records Act has ten days in which to respond to the request.
How much will I be charged for my request?
Fees for copies are ten cents per page, unless the requested document has an established statutory fee. The cost of CDs are $5 each.
When may public records be inspected?
Public records are open to inspection during regular office hours, 8:00 a.m. - 5:00 p.m., Monday through Friday, except for city holidays. The Office of the City Clerk is located at 411 East Kern Avenue, Tulare, CA 93274. You may also contact this office by phone (559) 684-4200 or (559) 684-4206 or via email email@example.com or firstname.lastname@example.org.
Senate Bill 272
Approved on October 11, 2015, adds a section to the California Public Records Act requiring local agencies to create a catalog of Enterprise Systems by July 1, 2016 with annual updates.
A software application or computer system that collects, stores, exchanges and analyzes information that the agency uses that is both of the following:
- A multi-departmental system or a system that contains information collected about the public.
- A system that serves as an original source of data within an agency.
An Enterprise System does not include any of the following:
- Information Technology security systems, including firewalls and other cyber-security systems.
- Physical access control systems, employee identification management systems, video monitoring and other physical control systems.
- Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas or water or sewer functions.
- Systems related to 911 dispatch and operation or emergency services.
- Systems that would be restricted from disclosure by Section 6254.19.
- The specific records that the information technology system collects, stores, exchanges or analyzes.